Privacy Policy

1. Data controller

OPTIMUS TALENT GmbH & Co. KG
Europa-Allee 2
60327 Frankfurt am Main
Email: info@optimus-talent.de
Telephone: +49 69 348 785 92

Managing Director: Jana Fridhi.

2. Privacy at a glance

Personal data is information that can be used to identify you personally. We process your details to handle your enquiries and applications and to personally match you with suitable positions or projects.

We receive your data primarily through contact forms, applications, the profile form and direct messages. Technically necessary connection data is also generated when you visit the website.

3. Website provision and encryption

The website and the transmission of your details are encrypted using HTTPS. Technical connection data such as your IP address, browser type, operating system, the page requested and the time of access may be processed to provide and secure the website. The legal basis is our legitimate interest in secure, reliable operation under Article 6(1)(f) GDPR.

The website is provided via Lovable; forms and uploaded documents are processed in Lovable Cloud. Public images are delivered via a content delivery network. The specific contracting parties, data processing agreements, processing locations and any safeguards required for transfers to third countries must be confirmed before publication. Confidential CVs are not made available as public website images.

4. Contact form and email

When you send us an enquiry, we store your contact details, the content of your message and, where applicable, information about your company, staffing needs and requested callback in order to handle your enquiry and follow-up questions.

Processing takes place under Article 6(1)(b) GDPR insofar as it is necessary for the performance of a contract or for pre-contractual measures; otherwise, it is based on your consent under Article 6(1)(a) GDPR or our legitimate interest in handling your enquiry under Article 6(1)(f) GDPR. Consent is requested via the form.

The information remains stored until the purpose no longer applies, you withdraw your consent or you make a valid request for erasure. Statutory retention obligations remain unaffected. For email correspondence, the actual use of Microsoft 365, including contractual and processing details, must be confirmed before publication.

5. Applications and profile submissions

When you submit an application or profile, we process your name, email address, optional contact details, place of residence, profile links, CV and the preferences, availability and terms you provide. Mandatory fields are marked in the form.

The submission is recorded internally in the back office as an application or Talent Pool profile and reviewed by authorised staff. A submitted profile is not publicly visible on the website. Our team adds it to the candidate management system. No automated decision on a placement is made.

Processing is based on your consent under Article 6(1)(a) GDPR and, where applicable, is carried out to take pre-contractual measures under Article 6(1)(b) GDPR. If you apply to us as an employer, the relevant employment data protection provisions may also apply.

For a general profile submission, inclusion in the Talent Pool takes place with your consent; for an application for a specific position, it is optional. A profile is only presented to a client following a personal discussion and with your consent. Consent may be withdrawn at any time with effect for the future.

Specific retention and deletion periods for applications, CVs and Talent Pool profiles, as well as any AI procedure used to structure profiles, must be finalised and added before publication.

6. Cookies and local storage

The public visitor area stores your choice regarding the cookie notice locally in your browser under “ot-cookie-choice”. This is to prevent the necessary notice from being displayed repeatedly. This information remains stored until you remove it. You can reopen the notice via “Cookie settings”.

No analytics or marketing software is used in the current visitor area. Technically necessary login data is stored in the browser for protected back-office access. Access and personal data are not publicly available.

7. Fonts and external links

The Hanken Grotesk and Playfair Display fonts are loaded via Google Fonts. This causes your browser to connect to Google; technical information such as your IP address may be transmitted. The legal basis, contractual details and third-country information for this use must be reviewed and confirmed before publication.

LinkedIn and other external websites are only opened when you follow a link. Processing on these websites is governed by the privacy notices of the respective provider.

8. Your rights

Subject to the statutory requirements, you have the right of access, rectification, erasure, restriction of processing and data portability. You may withdraw consent at any time with effect for the future; the lawfulness of prior processing remains unaffected.

Where processing is based on legitimate interests, you may object on grounds relating to your particular situation under Article 21 GDPR. You also have the right to lodge a complaint with a competent data protection supervisory authority.

For data protection enquiries and to withdraw consent, please contact info@optimus-talent.de or write to the address given above.